Pack 97 Bylaws
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Finances
Annual Budget The Pack Leadership Committee shall approve an annual budget. The budget shall be based on the anticipated revenues, expenditures from the previous year and expected pack population and planned events.
The committee should grant prior approval for any expenditure that is out of scope for “normal” operations. Large expenditures might include: the purchase of pack camping equipment, etc. Any expenditures not previously authorized by the committee may be denied reimbursement at the discretion of the PLC.
The committee must grant prior approval for special event recognition items (such as t-shirts, event patches, medals, certificates, etc.)
Fees paid in advance in accordance with venue RSVP requirements may not be eligible for a refund to the Pack. Accordingly, non-recoverable funds are not refundable to members for activities and events where fees must be paid in advance by expected attendees.
Normal expenses that do not require Committee approval include: rank patches, beads, sports & academic belt loops & pins, arrow points, or any other program-specific recognition item.
Den and Pack leaders should endeavor to obtain rank advancement or other items available from the Council office when ever possible, especially when available at no cost. This lowers the Pack’s overall operating cost and provides the Council with updated advancement records for each boy.
The Pack Treasurer will be responsible for keeping an accurate accounting of all income and expenses. Primary duties of this role include:
- Collecting dues and fees
- Keeping a record of dues paid by each member
- Depositing funds collected into the Pack checking account within 5 business days.
- Issuing required checks from the Pack.
- Reconciling the monthly bank statement
- Scheduling an annual review by a responsible party acceptable to the Cubmaster and Committee Chairman
- Participating in the annual budget meeting. Annual budget runs for 12 months – September through August
A financial report from the Treasurer shall be presented at each monthly Leadership Committee meeting. Treasurer will make those records available for review by Pack members upon request.
When ever cash in excess of $250 is collected, two people must count the funds together and a count sheet listing the date and amount must be provided to the Pack Treasurer signed by both parties involved in the counting.
Checks written from Pack account should never be made out to Cash in excess of $50.
Only expenses with dated receipts (payment receipt, invoice, etc.) will be reimbursed. Reimbursement must be claimed within 15 days of purchase to be eligible for reimbursement - after 15 days, NO reimbursement will be made. Receipts must be the original and only list Pack purchases. Personal expenses must be kept separate.
The Assistant Treasurer will make bank deposits and the deposit slip will be verified against the general ledger.
The treasurer shall keep the checks and write them out. Only the Cubmaster and Committee Chairperson shall be authorized to sign checks and be signatories on the account.